Per APM - 430, a person on leave from an academic appointment, other employment, or student enrollment at a home institution or other entity may be appointed as a Visitor to the University of California to participate in a short-term educational, research, or other academic project under the supervision of an academic appointee. A Visitor shall be designated, as appropriate, as a Visiting Scholar, Visitor (Graduate Student), or Visitor (Undergraduate). One-time participants in accredited continuing education activities are exempted from these definitions.


For the purpose of this policy, the UCLA Host will be the Principal Investigator (PI) that will be responsible for the training of the visitor and oversight of the academic activity performed by the visitor while at UCLA.


The objective of this policy is to identify the conditions under which visitors are allowed to perform academic activity or conduct research or teaching activities in a UCLA laboratory, greenhouse, clinic area, or animal facility in which biohazardous materials and/or recombinant/synthetic nucleic acids are used.


All individuals performing academic activities with biohazardous materials and/or recombinant/synthetic nucleic acids regulated by the UCLA Institutional Biosafety Committee (IBC) must be fully trained prior to commencing research or teaching activities. Individuals must receive general safety training through Environmental Health & Safety (EH&S) (specific training requirements vary based on the materials to be used), as well as laboratory-specific training from the responsible Principal Investigator (PI) or PI designee.

To facilitate research collaborations across institutions, the IBC may waive the requirement to complete some EH&S trainings if all of the following conditions have been met:

  1. The visitor will be on campus for no more than 14 cumulative work days within any 12-month period.
  2. Prior to the visitor’s arrival (at least 30 days prior to arrival is recommended), the UCLA host must complete and submit the attached IBC Visitor Training Waiver application to
  3. Upon arrival, the UCLA host must provide at least a 1-hour laboratory-specific training to the visitor, which includes the items outlined in the attached Laboratory-Specific Visitor Training Checklist. Documentation of this training must be submitted to within 24 hours of completion.

Additionally, visitors must be accompanied at all times by a UCLA faculty, staff, or student with sufficient expertise when performing academic activities in UCLA facilities.


Approved 11/17/16